Job Location: Atlantic Council Headquarters – Washington, DC
Employment Type: Full-Time
Seniority Level: Assistant
Job Category: Staff
The Atlantic Council seeks a talented, driven, and entrepreneurial leader to support the planning and execution of the organization’s two largest convenings – the Distinguished Leadership Awards in Washington each spring, and the Global Citizen Awards on the margins of United Nations General Assembly week in New York each September.
The Assistant Director will work closely with the Director of Signature Events and Strategic Planning and a cross- Atlantic Council team to execute the strategic vision for the Atlantic Council large-scale awards dinners. The Assistant Director will drive day-to-day operations and planning for the galas, including developing a tracking system for both guest registration and complimentary invitations, devising a strategic seating plan associated with these flagship events, and planning regularly occurring strategy sessions. A successful candidate must communicate effectively, enjoy fast-paced teamwork, and execute large-scale events under the pressure of a global audience.
The Assistant Director of Donor Experience and Signature Events will:
- support the President and CEO’s strategic vision of the dinners alongside the Director of Signature Events and Strategic Planning and as a key member of the Development team;
- manage the invitation and registration process with oversight by the Director of Signature Events and Strategic Planning by identifying appropriate registration platform and managing attendee categories;
- devise an elaborate seating plan in coordination with the Director of Signature Events Strategic Planning, Deputy Director of Board Relations and Strategic Planning, Director of Corporate Partnerships and Sponsorships, and Executive Office on strategically seating sponsors, board of directors, and VIP guests at each awards dinner;
- draft high-level correspondence to former Honorees, cabinet members, diplomatic corps, and congressional members; prepare event materials such as speaker briefings, leadership talking points, and additional writing assignments, as necessary;
- compile and track comprehensive list of complimentary invitations to both dinners that will include selected prospects, donors, diplomatic/congressional/senior government officials important to the Atlantic Council, and former Honorees;
- liaise with external contractors and relevant Events team counterpart, including event execution, staffing, countdown meetings, gift bag management, venue & travel logistics, catering & décor, and seating;
- develop and implement an effective staffing plan alongside the Director of Signature Events and Strategic Planning that includes a core logistical team involved in planning throughout the year, as well as staff from across the Council to support the execution of the event;
- coordinate with Director of Corporate Partnerships and Sponsorships and Associate Director of Corporate Partnerships and Sponsorships to communicate event logistics to stakeholders and potential sponsors
- organize bi-weekly and weekly meetings with senior leadership, the core awards dinner team, while also scheduling final planning meetings for all staff ahead of the event;
- assist Director of Signature Events and Strategic Planning in the performing of administrative tasks.
The Atlantic Council seeks an Assistant Director of Donor Experience and Signature Events with:
- a commitment to the Atlantic Council’s mission of shaping the global future together, and a desire to address the challenges in the global community through international work;
- an interest in and understanding of international affairs and foreign policy;
- demonstrated experience with large-scale, high-level events; experience with heads of state, foreign dignitaries, military leaders, top CEOs, world-renown artists and/or humanitarians a plus;
- first-rate ability to execute, prioritize, and follow through with various event priorities;
- superior research and writing skills, and the ability to present ideas concisely and effectively;
- excellent organizational, logistical, and administrative skills, with meticulous attention to detail;
- an ability to work under pressure while meeting deadlines in a fast-paced, rapidly changing global environment;
- the aptitude to balance multiple tasks and remain flexible, adaptive, and positive in a fast-paced environment;
- policy experience and/or education (preferred); and
- aptitude for Salesforce or similar CRM system (preferred).
A bachelor’s degree is required with at least one to two years of related work experience, such as major events planning and logistics, and project management.
This position is based in Washington, DC, however, periodic travel to New York City will be necessary.
All applications must be accompanied by a cover letter and résumé. Cover letters should be responsive to the mission of the Atlantic Council as well as the responsibilities and qualifications presented in the position prospectus. Review of applications will begin immediately and continue until the successful candidate selected.
All Atlantic Council employees are required to adhere to the Atlantic Council’s vaccination policy. All Atlantic Council employees must be fully vaccinated and boosted, and they must submit proof of both vaccination and Covid-19 booster shot on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement through human resources and must have an approved exemption prior to the start of their employment.
Please note: The Atlantic Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that diversity and inclusion amongst our team members are critical to our success as a global organization and seek to recruit, develop, and retain the most talented people from a diverse candidate pool. For more information, check out our Talent DEI Statement or connect with us at [email protected]. Eligibility to work in the United States is confirmed with E-Verify; employment at the Atlantic Council is eligible for Public Service Loan Forgiveness (PSLF). Thank you for your interest in the Atlantic Council.