Job Location: Atlantic Council Headquarters – Washington, DC
Employment Type: Full-time
Seniority Level: Entry Level
Job Category: Staff
The Atlantic Council seeks a talented and team-oriented individual for a self-starting position as an Assistant Director or Program Assistant in the Scowcroft Center for Strategy and Security’s Transatlantic Security Initiative. The Assistant Director/Program Assistant will support our busy program and our work to galvanize NATO to respond to Russia’s invasion of Ukraine as well as other long-term programming relating to transatlantic security and defense. The Assistant Director/Program Assistant will assist with the planning and execution of our public and private events in Washington, DC, and virtually, partner and project management, communications work, and limited research assignments. The Assistant Director/Program Assistant position is full-time, with the expectation that there will be regular overtime requirements given the unprecedented threat to transatlantic security. The position is based in Washington, DC, with the option for occasional remote work depending on our program’s schedule.
Based on the fundamental understanding that today’s most pressing global security challenges are most effectively managed with allies, the Transatlantic Security Initiative shapes and influences the debate on the greatest security challenges facing the North Atlantic Alliance and its key partners. Through high-profile public convenings, off-the-record strategy sessions, digital engagement, and in-depth research publications, we aim to directly inform the transatlantic security debate. Our team’s work covers a broad portfolio, ranging from NATO defense and deterrence and new regional threats to the Alliance emanating from the Indo-Pacific and Europe’s South to cross-cutting issues such as gender or emerging technologies. In light of the ongoing Russian war in Ukraine, the team is also delivering crisis-specific work exploring the implications of the war for the future of transatlantic security. The Assistant Director/Program Assistant would dedicate the majority of their time to the project management and operational components of a combination of all these lines of work, and new projects focusing on CBRN issues and non-proliferation norms in Europe.
The Assistant Director/Program Assistant will take an active role in event planning and execution, including managing (under supervision and eventually independently) all associated logistical and administrative tasks in order to support our busy schedule of events both on the ground in Washington, DC and virtually. The Assistant Director/Program Assistant may also help coordinate the logistics of a select number of trips to Europe, as well as other large-scale events and programmatic efforts that might develop in the future.
Beyond this work, the Assistant Director/Program Assistant will actively engage in other aspects of our programmatic work and will be expected to contribute to and eventually independently engage in partner management and coordination, management of administrative tasks, including organizational tasks, drafting of internal memos for events and meetings, media monitoring, communication and social media activities, substantive research, and other duties as assigned. Additionally, they may also assist with discrete tasks relating to financial management, business development, and other support to the program. The position will also expose the candidate to the writing process for research publications and articles and support our external engagement and communications strategy. Within a small team, we take an all-hands-on-deck approach to our day-to-day work, with all members of the team expected to take the initiative to complete outstanding or unassigned tasks in an independent and resourceful manner.
The successful candidate will have a passion for the work of the Transatlantic Security Initiative and the mission of the Atlantic Council, and a willingness to commit significant time and energy to supporting the NATO Alliance at this critical moment. Ideally, the candidate will possess an understanding of the geopolitical aspects and context of transatlantic security policy, including up-to-date awareness of the Russian war against Ukraine and a broad understanding of the NATO Alliance through classwork and/or experience. A demonstrated facility with event planning is required through direct or transferable experience, while skills in various areas like communications and writing are strongly desired as well. An ability to be resourceful, maintain a solution-oriented outlook, and work efficiently both independently and on a team is a must. They will put a premium on effective written and verbal communication in their work, maintain a resourceful ethos and collegial spirit, be able to multi-task while still adhering to deadlines, and enjoy learning and growing in a fast-paced organization. Our team prides itself on offering opportunities for significant professional growth to those who demonstrate impact and commitment to their work.
- Event Management. Execute the logistics for public and private events: Help coordinate and eventually lead the execution of onsite, offsite, and virtual events, including coordinating VIP arrivals and departures, venue setup, guest management, and speaker preparation. Lead planning and related administrative tasks like conceptualizing substantive event framing, identifying and inviting speakers, drafting invitation language, managing RSVPs, drafting preparatory memos for speakers, and taking notes during events. Over the course of the year, TSI will organize several study trips to Europe that the Assistant Director/Program Assistant would assist with the planning and execution of, as well as several events on the ground in eastern Europe that the Assistant Director/Program Assistant would be responsible for leading the logistical planning and execution.
- Project management support. Provide support for stewarding, tracking and implementing multiple grants and projects, working closely with the director, deputy director, and designated TSI staff to execute activities. The Assistant Director/Program Assistant will be expected, in time, to support day-to-day management of several partnerships, support TSI staff at meetings with partners, and overall help ensure strategic oversight and continuity of TSI projects.
- External Communications. Support the program’s content development including through editing and proofreading of external publications such as op-eds and research reports, as well as making design choices and communicating with authors. Support the team’s social media and broader communications efforts, including managing basic regular website updates and regular newsletter updates for our audience on the program’s activities.
- Research and substantive support. Research and stay on top of the latest news and analysis on transatlantic security issues to inform the program’s ongoing work, business development, and specific projects such as research reports as needed. Help draft internal memos to prepare staff and leadership for meetings and events. Provide punctual research assistance support for ongoing projects, drafting of articles and reports, or developing fundraising concepts and grant proposals.
- Program management support. Manage program contacts and other shared files and knowledge in the program, including leveraging Microsoft Office, Salesforce, and other systems. Provide business development, financial management and other administrative support as needed to assist the program’s operations..
- Ability to work remotely during Eastern time zone hours, and in-person from the Council’s Washington, DC headquarters regularly;
- Willingness and ability to commit forty hours per week and regularly longer to complete time-sensitive deliverables, as well as partiticpate in international travel especially to Europe;
- Demonstrated ability to work in a fast-paced environment and multi-task to fulfill simultaneous overlapping demands;
- Excellent organizational, logistical, and administrative skills are required;
- Event management and trip planning experience/skills strongly desired;
- Strong attention to detail;
- Proven track record working efficiently both independently and collaboratively with a tight-knit team;
- Experience with research and writing memos;
- Previous communications experience an advantage, but not required.
- Familiarity with and passion for the issues the Transatlantic Security Initiative works on, including transatlantic security policy, NATO, European security and defense, CBRN issues, Russia, and US foreign and security policy is desired. This can be demonstrated either through academic, professional, or personal experience;
- Ability to represent the Atlantic Council to external constituencies, such as senior military and government officials, board directors, donors, and foreign leaders from Europe and elsewhere;
- Willingness to learn new systems and processes and volunteer for new challenges.
- Proficiency in the Microsoft Office Suite.
- Bachelor’s degree in related field required.
- Minimum 2 years of full-time work experience, in a position with transferable operational and project management skills, and relevant substantive knowledge.
- While not required, experience in managing interns or leading staff in a collaborative team setting can be an advantage.
- Bachelor’s degree required;
- No minimum full-time work experience required, but experience in a position with transferable skills is desired.
Veterans (enlisted and commissioned) are encouraged to apply.
Applications are being reviewed on a rolling basis with the first soft deadline being midnight (EST) on August 16, 2022. Applications received after this date may not be considered, depending on whether the position(s) is filled by that date.
The Transatlantic Security Initiative, in the Scowcroft Center for Strategy and Security, shapes and influences the debate on the greatest security challenges facing the North Atlantic Alliance and its key partners.
All Atlantic Council employees are required to adhere to the Atlantic Council’s vaccination policy. All Atlantic Council employees must be fully vaccinated and boosted, and they must submit proof of both vaccination and Covid-19 booster shot on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement through human resources and must have an approved exemption prior to the start of their employment.
Please note: The Atlantic Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that diversity and inclusion amongst our team members are critical to our success as a global organization and seek to recruit, develop, and retain the most talented people from a diverse candidate pool. For more information, check out our Talent DEI Statement or connect with us at [email protected]. Thank you for your interest in the Atlantic Council.