Job Location: Atlantic Council Headquarters – Washington, DC
Employment Type: Full-Time
Seniority Level: Associate
Job Category: Staff

Overview

The Atlantic Council seeks a talented, dynamic, and entrepreneurial professional to join the Development team for annual flagship events (Distinguished Leadership Awards Dinner in Washington, DC, and Global Citizen Awards Dinner in New York) that raise unrestricted revenue for the organization.

The Associate Director will assist with the fundraising efforts for the awards dinners and other major fundraising events by supporting the Director and Executive Office (EO) with effective communication to current donors and new prospects. This position will also be responsible for overseeing sponsor deliverables, event registration, dinner seating, and production of the gala books.

The successful candidate will enjoy working in a fast-paced team environment under the pressure of time. Experience in fundraising is critical for success in this role. Candidate must have excellent administrative and communication skills, superior writing abilities, attention to detail and knowledge of diplomatic protocol rules. The ideal candidate will have interest in international affairs and foreign policy.

Job Responsibilities

  • Assist with overall development efforts related to securing dinner sponsors by providing research and analysis on current and prospective donors, drafting relevant correspondence, and keeping internal fundraising records up to date.
  • Assist the Director to manage deliverables to dinner sponsors, board members and corporate members.
  • Participation in preparing high-level correspondence to cabinet members, diplomatic corps, and congressional members.
  • Compile comprehensive list of complimentary invitations to both dinners that will include selected prospects, donors, diplomatic/congressional/senior government officials important to the Atlantic Council; responsible for enforcing policy to ensure that comp invitations are limited to include only those who serve an overall strategic purpose.
  • Build and manage dinner registration site to collect guest information and track RSVPs.
  • Communicate closely with sponsors to collect, logos, listings, and advertisements for printed and online sponsorship materials.
  • Work closely with Development Operations to invoice donors, track pledges and payments, manage collections and reconcile revenue on a monthly and annual basis.
  • Submit grant requests and vendor materials as requested by sponsors.
  • Produce printed program with Graphic Designer, collecting content for honoree profiles, sponsorship and co-chair advertisements, logos and listings, menu cards, speaking programs, and cross- promotional content for Atlantic Council programs and conferences to be marketed in the program.
  • Update the Atlantic Council website with honoree and event content.
  • Develop photography shot list and direct photographers to capture both posed and candid shots of all co-chairs, sponsors, honorees, board members and other VIPs for both archival and cultivation purposes.
  • Utilize Social Tables for coordination of dinner seating leading up to annual galas and onsite.
  • Manage the generation and distribution of post-event acknowledgment letters, appreciation gifts to include personalized photobooks and other correspondence.
  • Provide real-time reports to Executive Office on status of all solicitations on a daily and weekly basis.
  • Maintain instruction manual for both awards dinners including timeline, letter approval process, templates for lists, letters, and reports.
  • Utilize Social Tables for dinner seating arrangements.
  • Manage data entry for guests to be seated including names, titles, organizations, protocol rank, dietary restrictions, and seating preferences.
  • Collaborate with the Executive office, program/center directors, and sponsors to use seating as a strategic cultivation and relationship management tool.
  • Create floor diagrams and table diagrams to be used in honoree and VIP briefings.
  • Generate reports from Social Tables throughout planning process, during the event, and in post-event sponsor and guest analysis.
  • Manage seating “war room” on-site during awards dinners in a high-pressure environment; troubleshooting and processing a large amount of seating changes and requests with the goal of keeping our guests satisfied with their placement in the room.

Qualifications

  • Bachelor’s degree required; Master’s degree preferred.
  • Minimum of 4-6 years of experience in nonprofit Development, sales and marketing or related experience; international fundraising experience preferred.
  • Self-starter and results-oriented individual who can meet tight deadlines and work in fast-paced, dynamic, and evolving environment.
  • Exceptional organizational, communication, writing and networking skills are also essential, as well as the ability to meet deadlines.
  • Excellent interpersonal skills, including tact, flexibility, professionalism, and discretion.
  • Knowledge of Washington, DC, and its institutions; interest in international affairs and a commitment to the mission and goals of the Atlantic Council.
  • Strong knowledge of Microsoft Office Suite (Word, Excel) required; experience with Social Tables and Salesforce preferred.
  • Experience using Adobe InDesign and/or Acrobat to edit documents preferred.

All Atlantic Council employees are required to adhere to the Atlantic Council’s vaccination policy. All Atlantic Council employees must be fully vaccinated and boosted, and they must submit proof of both vaccination and Covid-19 booster shot on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement through human resources and must have an approved exemption prior to the start of their employment.

Please note: The Atlantic Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that diversity and inclusion amongst our team members are critical to our success as a global organization and seek to recruit, develop, and retain the most talented people from a diverse candidate pool. For more information, check out our Talent DEI Statement or connect with us at [email protected]. Thank you for your interest in the Atlantic Council.