Associate Director, Nonprofit Administration, Office of Finance and Operations

Job Location: Atlantic Council Headquarters – Washington, DC
Employment Type: Full-Time
Seniority Level: Associate
Job Category: Staff

Overview

The Office of Finance and Operations (OFO) serves the 16 programs and centers of the Atlantic Council. Operational efficiency within OFO is critical to the success of the Council, and the Associate Director, Nonprofit Administration will play an integral role in the effort to improve process and workflows.  We seek a new team member to join us in our goal of delivering exceptional service to our colleagues to support the work they do around the world with our partners and allies to shape the global future. Please note that this is not an accounting role, but a role focused on financial management, strategy, and communications around policies to ensure compliance and timeliness and accuracy across the organization.

The Atlantic Council seeks an organized, entrepreneurial, and motivated professional to help drive the organization’s financial management to ensure that the organization’s internal operations run at peak efficiency and accuracy. The Associate Director, Nonprofit Administration will work directly with the Chief Financial Officer (CFO) in overseeing and working alongside the outsourced Finance and Accounting (F&A) team to enhance and streamline day-to-day processes and act as a bridge between the outsourced F&A team and the programs and centers.

A successful candidate will have the ability to think creatively, resolve challenges, work well in a team and across the organization, be optimally organized, and communicate effectively. The candidate should be prepared to work in a fluid, driven work environment, and should possess a strong record of organization, reliability, creative thinking, attention to detail, and strong communication skills.

This role is based on our Washington, DC headquarters on a hybrid schedule.

Job responsibilities

• Develop organization-wide policies, processes, trainings, and guides.
• Serve as main staff point of contact for expense report and invoice paying platforms.
• Act as point of contact for tax issues and payments.
• Manage logistics and materials for quarterly meetings of two board committees.
• Coordinate the annual Budget & Strategy Process, working closely with programs/centers, F&A, and Development teams to meet deadlines, answer questions, and collect materials.
• Maintain organization’s business licenses, charitable registrations, and tax accounts.
• Support the CFO to ensure that financial operations are being conducted in an orderly and efficient manner.
• Think and resolve issues creatively and work with the CFO to identify areas for improvement in the financial branch of the Office of Finance and Operations.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree or higher in nonprofit management, business, international relations, or a relevant field required.
• 3-5 years of relevant work experience working in nonprofit operations, financial management, or related field.
• Advanced software skills using MS Office products, including Word, Excel, Outlook, PowerPoint, and SharePoint, and ability to quickly learn new software and platforms. Familiarity with CRMs recommended.
• Excellent writing and communication skills and ability to write and edit under tight timelines.
• Excellent organizational, time management, and project management skills, including ability to identify, balance, and rapidly shift priorities as needed.
• Positive, flexible, get-it-done attitude.
• Ability to make sound judgments, assume responsibility, and work proactively and independently in a fluid environment with tight deadlines and competing priorities.
• Strong interpersonal skills appropriate for operating effectively in a multicultural, international team environment.
• Data-driven, detail-oriented, self-starter, and an excellent problem solver.