The Office of Finance and Administration (OFO) serves the 14 programs and centers of the Atlantic Council.  Operational efficiency within OFO is critical to the success of the Council and the Deputy Director, Finance & Operations will lead the effort to continue to improve efficiencies.  We seek a new team member to join us in our goal of delivering exceptional service to our colleagues to support the work they do to around the work with our partners and allies to shape the global future. 

Job Summary

The Atlantic Council seeks an organized, entrepreneurial, and motivated professional to help drive a variety of projects to ensure that the internal operations of the organization run at peak efficiency. The Deputy Director will work directly with the Chief Administrative Officer (CAO) in overseeing the Administrative, Finance, IT, and Security operations of the organization, and interact closely with the programs and centers across the Council to enhance and streamline day-to-day processes.

A successful candidate will have the ability to think creatively to problem solve, work well in a team, and communicate effectively. The candidate should be prepared to work in a fast-paced, driven work environment, and should possess a strong record of organization, reliability, creative thinking, attention to detail, and strong communication skills.

Job Responsibilities

  • Oversee COVID-19 protocols, office re-opening planning and procedures, and symptom screening and space reservation applications.
  • Partner with HR in the development of organization-wide policies, trainings, and guides and maintain organizational Intranet.
  • Work with Office Manager to oversee office space usage and seating and liaise with brokers to coordinate potential office expansion to meet the needs of a growing organization.
  • Coordinate relationship with travel agency, including updating the Travel Policy and training staff on booking procedures.
  • Co-manage the organization’s annual budget review process alongside the CAO
  • Oversee the OFO departmental budget; track and reforecast yearly operational expenses
  • Work alongside Security and IT teams to track projects, update policies, train staff, and enhance the overall cyber and physical security posture of the organization.
  • Think creatively and work with programs and centers to identify areas for improvement in the Office of Finance and Operations.
  • Maintain organization’s business licenses, charitable registrations, and tax accounts.
  • Perform other duties as assigned.

Qualifications

  • Bachelor’s degree or higher in a relevant field required
  • 4-5 years of relevant office work experience and/or project management experience
  • Knowledge of organizational finance, tax and budget management
  • Excellent writing and communication skills and ability to write and edit under tight timelines
  • Excellent organizational, time management, and project management skills, including ability to identify, balance, and rapidly shift priorities as needed
  • Positive, flexible, get-it-done attitude
  • Ability to make sound judgments, assume responsibility, and work proactively and independently in a fast-paced environment with tight deadlines and competing priorities
  • Strong interpersonal skills appropriate for operating effectively in a multicultural, international team environment
  • Data-driven, detail-oriented, self-starter, and an excellent problem solver
  • Advanced computer skills using MS Office products, including Word, Excel, Outlook, PowerPoint, and SharePoint, and ability to quickly learn new software and platforms
  • Experience working with a non-profit or international organization preferred

Please note: The Atlantic Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that diversity and inclusion amongst our team members are critical to our success as a global organization and seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Thank you for your interest in the Atlantic Council. For more information, check out our Talent DEI Statement or connect with us at [email protected]. #strongwithallies