Job Location: Atlantic Council Headquarters – Washington, DC
Position Type: Contractor
Job Category: Events

Description

The Atlantic Council seeks a talented, dynamic and entrepreneurial individual to support the planning and execution of events held at the Atlantic Council. The ideal candidate will have interest in both event planning and foreign policy and with at least 2-5 years experience.

A successful candidate must communicate effectively, and enjoy the fast-paced teamwork, under the pressure of time. The position requires a superior ability to multitask with a record of coordinating projects and events, excellent administrative and communication skills, superior writing ability, attention to detail, positive attitude, and knowledge of diplomatic protocol rules.

The qualified candidate will oversee onsite events in order to ensure smooth operations and a consistently high level of quality. They will manage event budgets and vendors for a wide variety of Atlantic Council events as well as work closely with program staff in the planning of events and act as a liaison between the programs and vendor contacts to assist in securing banquet event orders, diagrams, contracts and cost estimates. They will also work with building security to streamline guest check-in process of all event participants and guests. The successful candidate will work with program staff on VIP seating for lunches and dinners as well as protocol issues.

The Atlantic Council offers a competitive compensation package commensurate with experience.

Responsibilities

  • Coordinates onsite events, including coordinating VIP arrivals, departures, security measures, guest management, and AV coordination
  • Prepares event budgets and manages vendor relationships, including caterers
  • Negotiates contracts for offsite events
  • Briefs speakers and assists lead stage manager handling re-sets, seating assignments per speaker titles/rank, as well as production timing
  • Coordinates with the Executive Office and the Office of External Relations on VIP attendees (Heads of State, government officials, ambassadors and other members of the diplomatic corp, CEOs, Board of Directors) to ensure they are received and managed with respect to protocol and other requirements
  • Works with security details of domestic and foreign government officials to coordinate holding rooms, private entrance and exit points and additional security measures
  • Assists Events Team in the performing administrative tasks, when necessary

Qualifications

  • B.A. degree required
  • 2-5 years of professional event experience in a related field are required
  • Superior communication skills; candidate must be able to communicate and interact with all levels of staff and senior diplomatic officials
  • Ability to represent the Atlantic Council to external constituencies, such as senior officials, board members, donors, and individual and corporate members
  • Excellent organizational, logistical, and administrative skills
  • Research and writing skills in the areas of international relations
  • Overseas experience is preferred
  • Foreign language is preferred  
  • Ability to work irregular hours and evenings
  • Interest in transatlantic relations and the Atlantic Community and in the core mission of the Atlantic Council

International applications are welcome, but candidates must be authorized to work in the United States. The Atlantic Council does not facilitate visas for internship applicants but can assist in having a third party sponsor a visa. Internship applicants are responsible for any costs associated with the visa sponsorship.