Overview

A successful candidate must have a strong sense of emotional intelligence; be able to manage urgent requests alongside day-to-day responsibilities; be professional and be able to coordinate with VIPs and major stakeholders, and be a strategic thinker who is able to see the path ahead and move forward. The position requires a candidate with strong administrative skills and a detail-oriented approach to their work.
The Program Assistant, Development and Board Relations will be responsible for supporting the SVP, Advancement and Partnerships, and the Development team in their progress towards strategic goals by way of streamlining operations, preparing and helping to achieve efficient and critical decision making, and coordinating efforts toward major annual and strategic goals. S/he will be responsible for administrative support for high-level development team members and SVP, Advancement, and Partnerships. In addition, the Program Assistant will support the board relations team to provide administrative and research support to the board’s committees and will also help manage internal records, communications, and events related to the board.

Job Responsibilities

• Maintain SVP, Advancement, and Partnerships calendar, including internal and external meetings.
• Prepare external correspondence and internal coordination emails and notes.
• Create and develop resources for the Development team and Atlantic Council, including handbooks, templates, etc.
• Organize Development team expenses, timesheets, and finance reports.
• Provide administrative support to the Board Relations team, including managing logistics around board meetings, maintain board records, and providing regular analysis of and research on board members.
• Track relationships with donors and prospects, including correspondence, invitations, meetings, etc.
• Coordinate with the Executive Office and External Relations teams on scheduling and upcoming events/initiatives.
• Assist the OER team at annual flagship events, as necessary.
• Other duties as assigned, including administrative tasks for high-level development team members.

Qualifications

• Bachelor’s degree
• 1-2 years of professional event experience
• Exceptional organizational, time management, and project management skills, including the ability to identify, balance, and rapidly shift priorities as needed
• Superior communication skills with a positive, flexible, get-it-done attitude
• Demonstrated initiative and ability to work well with a team in a dynamic environment and ability to work independently and proactively
• Ability to handle confidential information with professionalism while demonstrating a sense of maturity and trust
• Ability to represent the Atlantic Council to external constituencies, such as senior officials, board members, donors, and individual and corporate members
• Experience using CRMs (Salesforce) preferred
• Advanced computer skills using MS Office products, including Word, Excel, Outlook, PowerPoint, and SharePoint, and ability to quickly learn new software and platforms
• Interest in transatlantic relations and the Atlantic community and in the core mission of the Atlantic Council.

Please note: The Atlantic Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that diversity and inclusion amongst our team members are critical to our success as a global organization and seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Thank you for your interest in the Atlantic Council. For more information, check out our Talent DEI Statement or connect with us at [email protected]. #strongwithallies