Description

The Atlantic Council seeks a talented, motivated, and creative program assistant to support the work of one of the Rafik Hariri Center & Middle East Programs’ newest projects. The Center seeks candidates with demonstrated skills in managing complex logistics and high-level events. The program assistant will work closely with the Atlantic Council’s Senior Fellow for Israel on this project and all aspects of the Atlantic Council’s Israel programming. Interest in and experience with people-to-people dialogues, international events, and the Middle East is a plus.

The ideal candidate will be an excellent organizer and communicator, leading the management of multiple high-level events in the Middle East, including coordinating venues and travel, managing communications with participants, working with the Senior Fellow to design and implement the agenda, and serving as the point person for all logistics and troubleshooting. The program assistant will also contribute to an international fellowship recruitment process and manage a number of virtual events.

The program assistant will also oversee the publication process of articles and papers, coordinate the activities of 4-5 nonresident senior fellows, and contribute to fundraising efforts and managing donor relations, among other responsibilities. The candidate will also be encouraged to engage in their own research and publishing in addition to their collaborative assignments.

A successful candidate must communicate effectively, and enjoy fast-paced teamwork. The position requires a superior ability to multitask with a record of coordinating projects and events, excellent administrative skills, exceptional writing ability, attention to detail, and a positive attitude. Our ideal candidate will have experience producing in-person and virtual events with high-level speakers, key donors, and constituencies. Experience living in the region is a plus, as is proficiency in a Middle Eastern language.

Overview of the Role

The program assistant will:

  • Run the planning and production of events including multiple regional events, DC-based events, and virtual events
  • Help drive and implement a cutting edge global fellowship program
  • Assist the Resident Fellow with the selection of an annual fellowship cohort
  • Manage the workflow of other Israel-related products and activities

Job Responsibilities

  • Provide operational, logistical, and administrative assistance for a bi-annual international event and a number of virtual roundtables
  • Draft and vet event materials such as event invitations, talking points, agenda, briefing materials, etc.
  • Manage fellowship applications, in coordination with the Resident Senior Fellow
  • Work with the Resident Senior Fellow to design event agendas, including substantive discussions, team-building activities, and local travel and activities
  • Develop and maintain relationships with event venues to secure meeting spaces, accommodations, and catering/meals
  • Coordinate international travel, support entry/exit requirements, and arrange local travel and special activities during international events
  • Serve as point of contact for all logistical queries from participants, and for arrivals, departures, security measures, guest management, and AV coordination
  • Coordinate among nonresident fellows regarding their production of articles, papers, and other analysis related to Israel
  • Work closely with the Atlantic Council publications team to manage the editing process of articles and papers
  • Manage weekly team meetings through virtual and in-person settings as appropriate
  • Draft weekly reports to communicate project activities as well as regular communication to donors and stakeholders
  • Maintain and track budget
  • Conduct research as necessary
  • Other tasks as assigned

Qualifications

  • 2-3 years of relevant work experience, professional event experience preferred
  • Excellent organizational, logistical, and administrative skills
  • Obsessive attention to detail
  • Exceptional communication skills – candidate must be able to communicate and interact with all levels of staff and senior diplomatic officials
  • Ability to represent the Atlantic Council to external constituencies, such as senior officials, board members, donors, and individuals and corporate members
  • Ability to travel internationally required; overseas experience is preferred
  • Demonstrated interest in the Middle East, especially Israel and the Gulf states, is a plus
  • Research and writing skills in the areas of international relations
  • Donor relations experience a plus
  • Arabic or Hebrew language skills are preferred
  • B.A. degree required

Personal Characteristics

The successful candidate should be:

  • A consummate communicator. Someone with the ability to define and articulate the Center’s mission and work to diverse audiences.
  • Emotionally intelligent. Work with a variety of colleagues with empathy, an open mind, and self-awareness.
  • A “hands-on” implementer. Someone who is eager to work with a team in order to execute projects and workstreams.
  • Committed to Diversity, Equity & Inclusion.  Someone who reflects these values in all their interactions, practices and communications, and supports the DEI efforts of the Center and the Council.
  • A team player. Someone whose ego is in check and who will enthusiastically share credit and the spotlight and thrive in the collaborative culture of the Council.
  • A hardy traveler. Someone with the ability and desire to travel and work with partners around the world.
  • A flexible work style. Someone that can work easily with ambiguity in a fast-paced environment with tight timelines and constrained funding.
  • Above all, someone who is passionate to the core about the mission and work of the Atlantic Council!

The Atlantic Council offers a competitive compensation package commensurate with experience.

Please note: The Atlantic Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that diversity and inclusion amongst our team members are critical to our success as a global organization and seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Thank you for your interest in the Atlantic Council. For more information, check out our Talent DEI Statement or connect with us at [email protected]. #strongwithallies