Job Location: Atlantic Council Headquarters – Washington, DC
Position Type: Full-Time
Job Category: Millennium Leadership Program
The Atlantic Council seeks a positive, entrepreneurial, and execution-oriented individual with strong operational and program management skills to join our team and support an exciting new initiative that aims to transform our entire organization – the launch and coordination of our paid internship program – as well as our effort to scale our flagship leadership development program – the Millennium Fellowship. This role will have a split portfolio of responsibilities between the fellowship and the internship which will overlap and include operational support to both initiatives. This role will report to the MLP Director, but will collaborate closely with members of the HR Department to support and administer the internship program.
About the Millennium Leadership Program
The Millennium Leadership Program (MLP) is the Atlantic Council’s “leadership accelerator” for future global leaders, between the ages of 25 and 35. We run an annual fellowship program – the Millennium Fellowship – which takes fellows to the front lines of global challenges and equips them with the skills, networks, and understanding to make a difference. Alongside world-class convenings, skills trainings, executive coaching, and a curriculum of master classes in key international issues, a distinguishing feature is our experiential “study tours.” In recent years, these have included exploring migration near the Syrian border in Turkey and along the migrant route through the Greek islands; peacebuilding after the historic FARC deal in Colombia; and democracy after the Revolution of Dignity in Kyiv, Ukraine, among many others. Through these programs we deliver a rich and once-in-a-lifetime experience to our fellows.
Fellows are selected through an extraordinarily competitive process and include elected officials, ministers, and senior advisors to heads-of-state; rising executives at fortune 500 companies, young CEO’s and entrepreneurs; and award winning and world-renowned artists, activists, authors, academics, and others. All under 35, they are an incredible community that will shape the world for decades to come. In total, our community exceeds 500 fellows. Our alumni span over eighty countries.
S/he must be effective in working with colleagues throughout the Atlantic Council to coordinate:
1. Outreach efforts linked to MLP and internship recruiting;
2. Support and participation in applicant screening and selection process related to the internship program;
3. Workshops, trainings, panel discussions and other elements of the MLP and internship curriculums;
4. Support a cross-functional process that engages every program and center across the organization in selecting intern finalists and MLP finalists;
S/he must also own the operational tasks that support these activities, including managing calendars and scheduling, data entry and tracking for candidates, drafting of program materials, and serving as a POC for participants with questions.
For MLP specifically, s/he will also provide:
1. Administrative support for our annual fundraising campaign, including supporting the Associate Director for Development in prospect research, preparation of marketing and collateral materials, and executing key elements of the fundraising cycle including drafting gift agreements, processing invoices, and maintaining up-to-date records in salesforce.
2. Logistical planning support for our annual study tours and leadership retreats, including working with the program director and external partners to assemble agendas for 1-2 week expeditions around the world to the front lines of global challenges. This work practically entails a great deal of open-source research into themes, regions, and people who we might meet and visit on programs; outreach to speakers; and logistics planning including securing hotels, on-ground transportation, event venues, organizing group meals, and other necessary aspects of running in-person programs in the field. Finally, this person will be expected to travel with the team on all tours and provide in-person support to program leaders on-the-ground throughout.
A successful candidate must communicate effectively by email and in-person; demonstrate excellent administrative abilities and attention to detail; enjoy and thrive in our fast-paced and entrepreneurial environment; be capable of embracing both ambiguity and structured processes; and possess a positive, outgoing spirit that enables them to effectively build and manage relationships with interns, fellows, staff, and representatives of senior leaders who we meet and engage in our programs around the world. The candidate must be discreet, engaging, collegial, reliable, exceptionally organized, culturally sensitive and respectful, and have an interest in transatlantic relations, national security or foreign policy as well as leadership development.
Because this position is designed to support the launch of a major new program at the Council – the internship – and scale an existing program – the fellowship – it has significant potential for growth tied to the growth of these initiatives. This position will play an instrumental role in all aspects of our work, including program management, development, and execution; operations; and business development. It is also unique in that it provides exposure to every center and program across the organization.
· Work collaboratively with the Human Resources and MLP teams to execute three full cycles of our paid internship program annually for 20-35 interns per cycle. Cycles include the following phases: (1) recruitment, (2) selection, (3) onboarding and initial training, (4) leadership development curriculum during internship, (5) transition to alumni, and (6) alumni community management.
· Support the MLP program director and business development associate director in scaling MLP. This includes operationally supporting the full cycle of the Millennium Fellows program as well as our business development cycle.
The program cycle includes: (1) recruitment, (2) selection, (3) first leadership retreat and orientation, (4) virtual leadership development program and subject matter master classes, (5) executive coaching series, (6) annual study tours, (7) second leadership retreat and graduation, and (8) alumni community management.
The business development cycle includes: (1) prospecting new corporate, institutional, and individual partners/donors, (2) our annual recruitment campaign for corporate, fee-paying
fellows, (3) our annual nomination campaign for program sponsors, and (4) individual grants and partnership opportunities for leadership retreats, conferences, and study tours.
· Work collaboratively with junior and mid-level staff throughout the organization to coordinate operational activities associated with the processes descried above.
· Own administrative side of the program, including data tracking and management for applicants, scheduling, production of program materials, and coordinating of meetings and program activities.
· Play a leading role in the logistics side of the program, planning logistics for tours, retreats, trainings, and other in-person and virtual elements of the program.
· Travel to retreats and join study tours to provide on-ground support.
· Bachelor’s degree, preferably in communications, journalism, international relations, business or a related field.
· 1-3 years of relevant experience.
· Ability to see the “big picture” and break it down into component parts and tasks, anticipate and orchestrate next steps, and coordinate many moving parts simultaneously.
· Exceptional organizational and administrative skills; ability to initiate, prioritize, and follow through on plans.
· Ability to balance big-picture thinking with attention to detail.
· Research skills and computer literacy; proficiency in Microsoft Office Suite, i.e. Word, Excel, PowerPoint, and report/query tools preferable.
· Excellent written and verbal communication skills.
· Excels working in an independent and self-motivated manner (particularly during COVID teleworking periods) as well as part of an organization-wide, matrixed team.
· Ability to work under pressure and meet tight deadlines in a fast-paced environment.
· Commitment to the Council’s mission and the ability to translate that commitment into compelling external communications including social media posts, emails to partners, and program collateral materials.
· Creative and resourceful – ability to solve unexpected problems quickly in the field.
· Laser focused on results.