Job Location: Atlantic Council Headquarters – Washington, DC
Employment Type: Full-Time
Seniority Level: Entry
Job Category: Staff

Overview

The Atlantic Council seeks a talented, energetic, and motivated Program Assistant to provide administrative support to the HR team for a full range of HR-related tasks in one of Washington’s most dynamic global policy organizations. The position is an excellent opportunity for a candidate interested in beginning a career within the field of human resources.

The Program Assistant will assist the Human Resources team with various administrative tasks related to payroll, benefits, performance management, professional development, employee engagement, human resources information system management, and employee records management. We are looking for an entry-level candidate passionate about human resources and looking to gain experience in these areas.  

The successful candidate will communicate effectively across cultures, thrive in a fluid environment, creatively and effectively solve problems, and manage the high-level multitasking challenges of a busy and dynamic HR department. The candidate must be discreet, collegial, reliable, exceptionally organized, and ideally interested in nonprofit, foreign policy, or international affairs.   

This position is based in Washington, DC., and will follow a hybrid work schedule.

Responsibilities 

  • Versatile Assistance: Assist with maintaining employee changes in Paycom and managing employee reports , internal personnel approval process, calendar management, correspondence and communication, and administrative support.
  • Data Management: Maintain document management system for all HR policies, procedures, personnel records, and HR forms and information, including employee records and data stored and accessible in the Council’s HRIS, Paycom, and HR documents maintained on the Council’s internet.
  • Programs and Events: In coordination with the talent management team, assist with administering organizational programming, events, and initiatives, including staff recognition events, and HR-specific training and activities.
  • Compliance and Contracts: Assist in maintaining and tracking contractual agreements and documents for legal compliance.
  • Cross-Functional Support: Serve as a coordinator between the talent acquisition and talent management teams to help move projects forward.
  • Administration and Schedule Management:  Schedule meetings, prepare agendas, assist with tracking communications, reserve conference rooms, perform set-up for video conference and web-based meetings, organize pre-meeting materials. Track follow-up items for various meetings.
  • Other Duties as Assigned: Assist HR team with various HR projects and/or special project

Qualifications 

  • Bachelor’s Degree in Business, Psychology, International Relations or related field; 
  • 0-2 year of relevant administrative work experience; 
  • Demonstrated ability to work independently on multi-step, detail-oriented projects in a fluid environment;
  • Highly organized and efficient, with the ability to work in a fluid environment and on multiple projects simultaneously;
  • Strong interpersonal, relationship management skills with the ability to interface with all levels of the organization from interns to executives;
  • Excellent interpersonal and communication skills (both verbal and written), including the ability to identify and work through challenges, underscored by strong judgment and emotional intelligence;
  • Ability to work independently and efficiently;
  • Outstanding interpersonal and relationship management skills;
  • Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required, with SharePoint experience a plus;
  • Superior internet research skills with the ability to take initiative on projects;
  • Interest in foreign policy or international affairs desirable, but not required.

All Atlantic Council employees are required to adhere to the Atlantic Council’s vaccination policy. All Atlantic Council employees must be fully vaccinated and boosted, and they must submit proof of both vaccination and COVID-19 booster shot on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement through human resources and must have an approved exemption prior to the start of their employment.

Please note: The Atlantic Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that diversity and inclusion amongst our team members are critical to our success as a global organization and seek to recruit, develop, and retain the most talented people from a diverse candidate pool. For more information, check out our Talent DEI Statement or connect with us at [email protected]. Eligibility to work in the United States is confirmed with E-Verify; employment at the Atlantic Council is eligible for Public Service Loan Forgiveness (PSLF). Thank you for your interest in the Atlantic Council.