Job Location: Atlantic Council Headquarters – Washington, DC
Employment Type: Full-Time
Seniority Level: Associate
Job Category: Staff

Overview

The Special Assistant role is for someone who takes a holistic view on organizational and programmatic operations. They are a natural problem solver and thrive in fostering clarity and alignment in complexity by identifying strategic solutions that deliver results and align with our values.

The Special Assistant will work closely with the SVP on all matters that relate to the Development team and fundraising of the Atlantic Council. The core functions of the job are serving as an air traffic controller for the SVP and the senior team; as an integrator connecting work streams that would otherwise remain siloed; as a communicator linking the leadership team and the broader organization; as an honest broker when the SVP needs a wide-ranging view; and as a confidant without an organizational agenda.

On the Development team, this person will work on several strategic priorities, including coordination with top donors and their teams. This individual will work to increase productivity and efficiency across the Development team by streamlining strategic initiatives and overseeing program management. In this capacity, they will oversee and execute all development-run meetings, manage cross-team projects, and communicate with team members on behalf of the SVP. Additionally, this individual will work on the program administration fundraising efforts, including but not limited to campaign and major gifts, HNWI, unrestricted funding, Executive Office priorities, and Advisory Committees.

The Special Assistant will also foster inclusive and productive relationships between the Development team and Program and Center staff. This individual will act as a liaison to work ensure that the Program and Center’s key development priorities and needs are being met by the Development team. This individual will track program priorities and direct teams to the best person within the Development team to help them achieve their goals. The Special Assistant will also work with Engagement team, Finance and Operations team, the Executive Office on any special projects as needed.

Job Responsibilities

  • Coordinate with the SVP to strategically plan and manage Development team meetings, any organization-wide development related meetings
  • Work across the Development team to design and implement processes and procedures to increase efficiency and communication
  • Help to manage Development team priorities and KPIs by quarter and year
  • Act as an internal liaison for the SVP to help manage cross-team projects
  • Track and manage Development team expenses and unrestricted revenue
  • Oversee the creation and presentation of the Development team budget and strategy
  • Act as a gatekeeper and filter in working with program and center directors and staff to manage requests and ensure the Development team is achieving their goals
  • Manage the Global Atlantic Council Campaign and all sub-campaigns as appropriate
  • Support the Engagement team, Finance and Operations team, and Executive Office on broader development-related projects
  • Create slide deck presentations
  • Serve as the main point of contact for key initiatives and inbound requests from leads of Programs and Centers
  • Plan and manage team meetings, join calls, take thorough notes, and participate in next steps and action items
  • Ad-hoc support as needed

Qualifications

  • Bachelor’s degree required; Master’s degree preferred
  • Strong project management skills
  • Advanced PowerPoint design skills
  • Strong verbal and written communication skills
  • Experience and working knowledge of budget tracking and planning
  • Comfort with numbers and experience with data analysis; ability to navigate a CRM (Salesforce preferred)
  • Detail oriented with strong organizational skills
  • Strong attention to detail
  • Strong interpersonal and emotional intelligence skills
  • Good judgement regarding discretion: ability to keep information confidential
  • Ability to multi-task and manage competing priorities
  • Ability to communicate with all team members, including leadership
  • Able to make decisions with uncertain information and build alignment across functions and across organizations

All Atlantic Council employees are required to adhere to the Atlantic Council’s vaccination policy. All Atlantic Council employees must be fully vaccinated and boosted, and they must submit proof of both vaccination and Covid-19 booster shot on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement through human resources and must have an approved exemption prior to the start of their employment.

Please note: The Atlantic Council is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other legally protected characteristics covered by applicable law. The Atlantic Council is committed to working with and providing reasonable accommodation for all qualified individuals and bases all employment decisions on qualifications, merit, and business need. The Atlantic Council believes that diversity and inclusion amongst our team members are critical to our success as a global organization and seek to recruit, develop, and retain the most talented people from a diverse candidate pool. For more information, check out our Talent DEI Statement or connect with us at [email protected]. Thank you for your interest in the Atlantic Council.